The setup that works: for each school, one record with four sections. What you submitted last year. The outcome and any feedback. What has changed: new scores, new experience, rewritten essays. This year's plan, with dates. The point is preventing the classic reapplication failure, which is changing nothing and hoping harder.
Be brutal in the "what changed" section. If the only change is a slightly rewritten SOP, say so, then ask whether that is enough. Reapplicants who get in usually point to something concrete. A stronger test score. A year of relevant work. A research project. A clearer story. The tracker forces the inventory, and the inventory forces the honesty.
Then run this year's campaign like a first-timer with better intel. Fresh graduate school application checklist per school, because requirements shift year to year. Fresh deadline entries in your application deadline tracker, because dates move. Do not copy-paste last year's calendar and assume.
One strategic note. Many schools view improved reapplicants favorably, especially in early rounds. If last cycle taught you what was weak and you fixed it, say so directly in the application. Growth is a story admissions officers actually like.
Keep the emotional ledger out of the tracker. Rejection stings. The file does not care about your feelings. It cares about what is stronger this time.
Compare this year's deadlines and requirements per program at applicationreview.fyi. Before you submit round two, get your application audited.